If you are thinking about using Zoho Docs or a similar service for cloud sharing, you probably started out by looking at all of the upsides. For example, you can send the documents to people on the other side of the world, allowing them to look at them, update them and save them in real time. It is like you are working together, even though you are really so far apart. However, you may also be wondering if this is a safe process. Is there anything that you need to know before you decide to use cloud sharing?
There are a few things that you should know about safety, some of which start with you, the user. You should never give out your username or your password to anyone that you do not want to have access to the server. You should never post it in a public place – sharing it on a social media site, for example – even if you are giving it to someone that you trust. You have to always assume that there are people out there who would like to steal this information, and then you have to do what you can to keep it from them.
However, as long as you do that, cloud sharing can be very safe. The connections are encrypted, so your data cannot be stolen while it is being transmitted from one place to another. These connections are fully secure, so no one should be able to get to the data in the first place, but the encryption program ensures that they would not have any usable information even if they did. On top of that, the servers where the data is stored are also encrypted. Your data is protected from everyone who does not have the right authorization.
Furthermore, live teams are always monitoring the servers using Zoho Docs. They look for people who could be trying to break through security, viruses that may have been created to mine for information and things of this nature. They are constantly on the alert so that they can take action if anything suspicious ever happens. Once you upload your data, you do not have to worry at all. The software that is in place will protect you, the encryption programs will secure all of your information and the live team will keep an eye on it to make sure that nothing happens to it.